Records Management 101: RM is the foundation of Privacy

We often talk about privacy in terms of encryption, access controls, or breach response.

But privacy starts much earlier, with how information is managed.

Good Records Management reduces privacy risk by

• Minimizing unnecessary data
• Ensuring sensitive information isn’t over-retained
• Supporting secure storage and timely destruction

Over-retention increases exposure.

Disorganized systems increase breach impact.

Unscheduled records increase uncertainty.

Privacy isn’t just about locking information down.

It’s about managing it responsibly, from creation to destruction.

Records Management is one of the most powerful privacy tools we have.

Related reading: More insights from Dr. Moya Hill | Explore the Unified Information Governance Model